Grants & Board Manager

Posted: 09/19/2023

Title:                      Grants & Board Manager
Department:          Development
Reports To:           Director of Donor Relations
Date:                      September 2023
Status:                   Full Time; Exempt
Essential Functions:  
To ensure Performing Arts Fort Worth (PAFW) achieves an optimal work environment and equitable treatment of all, employees are guided by two fundamental directives, the PAFW Operating Principles and the PAFW IDEA Statement, in addition to adhering to other terms and policies outlined in the Employee Handbook.
In addition to upholding to these fundamental directives, the Grants & Board Manager under the supervision of the Director of Donor Relations fully supports the grant process lifecycle for the organization and assists with other fundraising initiatives. Additionally, working directly with the President & CEO and the CFO, the Grants & Board Manager supports the scheduling, planning, and tracking of information for PAFW’s Board and Board Committees.
The Development department encompasses a broad range of functions within PAFW including but not limited to:

Development Department Board Management
All fundraising efforts and support of donors for the Children’s Education Program, Planned Giving, VIP Presenters Program, Young Patrons Club and Sponsorships. Grant writing and submissions may include these as well as other PAFW projects.
The Development department also supports the President & CEO and CFO with all aspects of Board support.
Education, Experience & Skills Required:
Bachelor’s degree and five years’ experience as a Grant Writer/Manager required and previous experience supporting Officers with Board/Committee meetings and preparation of materials and details for Board/Committee meetings preferred. Experience researching, writing, compiling, and submitting grant applications in addition to follow-up reporting required. Excellent writing skills are essential as well as exceptional attention to detail. In addition, requirements include:
  • Strong interpersonal, organization, and customer service skills.
  • Professional communication skills, both oral and written.  
  • Strict confidentiality of PAFW information and data.
  • Independent judgment to plan, prioritize, and execute a diversified workload.
  • Advanced proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.
  • Knowledge of or ability to learn these business applications: Tessitura, Momentus Elite.
  • Texas Notary Public certification or complete certification requirements for Texas Notary Public commission within 60 days of employment.
  • Valid Texas driver’s license.
Must maintain a positive attitude and influence others to do the same. Must make decisions consistent with organizational policies and goals and responsibly handle confidential information. Must work with accuracy and attention to numerous details and timelines. Strong verbal communication skills are essential to interact successfully with all PAFW staff and a diverse customer base. Ability to work under pressure, consistently providing calm and effective resolution of customer and PAFW staff concerns, requests and/or complaints in a courteous and informed manner.

Supervisory: None.

Position Responsibilities:
Key activities of this position include but are not limited to:
Grant Management
  • In partnership with the Director of Donor Relations, strategize and plan the annual grants program as well as one-time grant requests.
  • Research new grant opportunities and determine guideline alignment.
  • Write narratives and complete and assemble required materials and attachments.
  • Plan and prepare for review and submission of applications prior to deadlines.
  • Prepare and submit all required grant reports:
    • Gather required data, compose responses to questions, and submit scheduled and final reports on a timely basis.
  • Maintain and organize electronic files.
  • Assist with other donor solicitation campaigns and projects as needed.   
Board Management
  • Plan and support all meetings for the Board and all Board Committee meetings including setting dates, email reminders, RSVPs, planning for space, food, IT, production, and other meeting set-up requirements.
  • Coordinate Board/Committee meeting materials and assemble meeting packets.
  • Assist with preparing Board/Committee presentations and corresponding materials.
  • Maintain Board/Committee records and electronic files.
  • Create and produce accurate Board/Committee reports and properly formatted documents.
  • Other PAFW and departmental duties as assigned.
Please Note:
PAFW is in the business of presenting arts and entertainment. To that end, all employees understand and accept that evenings and weekends are part of our operation. This position requires interacting with the public and being onsite for performances occasionally.
This job posting is not written to provide an all-inclusive listing of responsibilities and related activities. Job duties and assignments may change at any time with or without prior notice.
Physical/Visual Activities or Demands: 
Physical/visual activities or demands that are commonly associated with the performance of the functions of this position include, but are not limited to:
  • Working in close physical proximity to others including co-workers, vendors, and the public.  
  • Standing, Walking, Sitting, Reaching, Talking, Hearing.
  • Sedentary Work - Employee required to exert up to 40 pounds of force occasionally and/or negligible amount of force frequently to lift, push, pull, or otherwise move objects and office equipment.
  • Clarity of vision at a distance of 20 inches or less.
Environmental/Atmospheric Conditions:  
Environmental and atmospheric conditions commonly associated with the performance of the functions of this position include but are not limited to:
  • Usual office conditions.
Machines, Tools, Equipment and Work Aids:  Representative, but not all inclusive of those commonly associated with this position are: Computer, Printer, Ten Key Calculator, Copier, Fax, Phone.
If you are interested and meet the qualifications as noted in this job posting, submit your letter of interest and current resume. 
Mail: Human Resources
Performing Arts Fort Worth
330 East 4th Street
Fort Worth TX 76102

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