Coordinator – Site Supervisor ACE 21CCLC – FWAS Program 2023-2024 Pool

Posted: 06/18/2023

Coordinator – Site Supervisor ACE 21CCLC – FWAS Program Pool
2023-2024 School Year

Pay Grade:  301
Duty Days:  198, 219
Salary Range: $41,414 - $64,570

This is a grant-funded position and is contingent on availability of funds.

Position Purpose
Responsible for daily operations at the assigned FWAS program site.  Designs and oversees delivery of experiential and Social-Emotional Learning (SEL) based programs for FWAS program participants at respective sites.  Provides a safe and professional environment for students to learn.
The Texas ACE (Afterschool Centers on Education) is a grant-funded program intended to serve low-income, at-risk students by providing rigorous out-of-school learning programs.  Texas ACE programs aim to improve student attendance, behavior, and academics, while providing safe supplemental learning space for students and families who otherwise would not have such opportunities.
Recruiting & Outreach

  • Oversees marketing/advertising program (such as social media, fliers, posters, phone calls, bulletin boards, marquees, school website, and so on).
  • Recruits students and their families most in need of academic improvement; maintains contact with parents or guardians of program participants.
  • Solicits school staff, college students, parents, and volunteers to work in the FWAS program.
  • Integrates and collaborates with other school and community resources.
  • Recruits volunteers and solicits in-kind donations from individuals and organizations.
Budget Management
  • Submits requisitions to appropriate FWAS staff; receives and processes purchase orders.
  • Reviews KRONOS punches from program teachers at the end of each payroll period.
  • Reviews and submits KRONOS time sheets and multiple budget forms each month, if applicable.
  • Collects and submits Monthly School Invoices (MSI) to grant coordinator.
Program Requirement Compliance
  • Meets regular student and adult participation goals, as specified by program guidelines.
  • Adheres to program frequency requirements, including minimum number of days, hours per week, and days per week, as specified in grant.
  • Develops activities that address all program components: 1) Academic Enrichment, 2) Physical Enrichment, 3) Fine Arts (Visual or Performing), and 4) Community Service/ Service Learning.
  • Complies with number of hours worked weekly depending on funding source (Local or TEA 21st Century Funds).
  • Distributes, collects, and maintains FWAS registration forms for all participants.
  • Creates and upholds a current activity schedule.
  • Keeps a sign-in sheets for all student and family activities.
  • Enters student and family attendance into the TX21 database daily, and all other required data as requested, if applicable.
  • Meets with the assigned administrator and FWAS Project Coordinator monthly; meets with the school lead weekly, if applicable.
  • Coordinates after school transportation and dinners for students.
  • Follows FWISD and FWAS field trip procedures, including submission of required paperwork.
  • Maintains program equipment and supplies inventory.
  • Submits all required paperwork, including documents for the ACE PRIME assessment binder and Annual ACE program plan by due date, if applicable.
Staff Development
  • Trains staff and volunteers on FWAS policies and procedures.
  • Develops and administers regularly scheduled meetings and trainings for staff.
  • Follows established safety procedures (such as being visible at all times during programming hours, ensuring that Specialists and Teachers engage in no unsupervised activities with student participants, and so on).
  • Corrects unsafe conditions onsite and promptly reports any issues that are not immediately correctable to supervisor.
Personal Work Relationships
  • All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
  • Exhibits high professionalism, standards of conduct and work ethic.
  • Demonstrates high quality customer service; builds rapport/relationship with the consumer.
  • Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.
Other Duties as Assigned
  • Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations.  All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
Knowledge, Skills & Abilities
  • Knowledge of federal and state guidelines and District policies and procedures regarding education and students.
  • Knowledge of FWAS policies and procedures, as well as community resources.
  • Skill in talking to others to convey information effectively.
  • Skill in instructing students and managing their behavior.
  • Skill in organization and time management.
  • Skill at the intermediate level working with Microsoft.
  • Ability to provide information and assist office personnel, parents, and students related to District programs and activities.
  • Ability to handle difficult and stressful situations with professional composure.
  • Ability to exercise discretion regarding matters of a sensitive or confidential nature.
  • Ability to use software to create spreadsheets, databases, and do word processing.
  • Ability to communicate effectively, both oral and written forms.
  • Ability to engage in self-evaluation with regard to performance and professional growth.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work, particularly the public and frontline staff.
Travel Requirements
  • Travels to school district buildings and professional meetings as required.
Physical & Mental Demands, Work Hazards
  • Tools/Equipment Used:  Standard office equipment, including computer and peripherals.
  • Posture:  Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
  • Motion:  Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
  • Lifting:  Frequent light lifting and carrying (less than 10 pounds); occasionally up to 35 pounds.
  • Environment:  Works in an office setting; frequent talking and listening; noise levels in the office are usually low to moderate; may require occasional irregular and/or prolonged hours.
  • Attendance:  Regular and punctual attendance at the worksite is required for this position.
  • Mental Demands:  Maintains emotional control under stress; works with frequent interruptions.
Minimum Required Qualifications
  • Education:
    • Bachelor’s degree from accredited college or university in Education or related field required;
    • Master’s degree from accredited college or university in Education or a related field preferred.
  • Certification/License:  None.
  • Experience:
    • 4 years’ working with high risk children and their families (in 21st Century ACE or After School summer programs preferred);
    • 4 years’ supervisory work with small-medium sized teams.
  • Language:  Bilingual (English/Spanish) preferred in some settings.

This is a grant-funded position and is contingent on availability of funds.
This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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