Position Function:
The Accounting Specialist will be responsible for various accounting functions which may include processing vendor invoices and revenue receipts, coding for proper financial classification, auditing for budget conformance and appropriate approvals, reconciling accounts, timesheet and payroll processing, billing funding sources for program services and expenses, and other general accounting duties.
Requirements:
Education: Associates Degree in Accounting or equivalent experience.
Experience: General bookkeeping/accounting experience including A/P & A/R, General Ledger, 401(k), MS Word, & MS Excel. Experience with Sage MIP software. Grant billing experience desired.
Functional Requirements:
Receivables:
- Prepare deposits
- Reconcile all receivables to ensure proper payment.
- Coding and posting receipts to the appropriate accounts.
- Document, review and bill various grants and contracts on a timely basis with the appropriate backup documentation.
Payables:
- Reconcile all invoices and receipts, which have been properly approved.
- Code and post to the appropriate accounts.
- Process timely vendor payments.
- Provide 1099-Misc tax forms for all contract vendors as required by the IRS.
- Responsible for managing and closing all credit cards in the credit card software Concur
Other Responsibilities:
- Prepare various reports on actual and budgeted expenses for programs.
- Reconcile payments received to billings and services provided.
- Reconcile bank statements for all checking accounts monthly.
- Other tasks, projects and reports as requested.
Working Conditions:
Sitting at computer for long periods of time.
Exposure to Confidential Information:
Maintain confidentiality & follow policies related to personnel records, client records and ACH’s financial records.
Key Expectations/Responsibilities:
- Maintain high ethical standards which are outlined in the ACH Child & Family Services Code of Ethics.
- Ensure that all financial information is reported in an accurate and timely manner dependent upon receipt of financial documents.
- Ensure current and accurate tracking of all restricted funds, donations, grants, collaborative agency efforts, capital campaign and other revenue projects.
- Ensure current and accurate tracking of all expenses.
- Work with a cooperative and willing attitude.
- Cross train with other staff in the department and back up the duties of others when necessary.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.
